An Introduction to Financial Sacrifice — Page 141
141 8. In case Chanda collector are provided with the receipt books, Secretary M a l is responsible for collecting Chanda from them. He should, therefore, periodically collect receipt books alongwith the collection made, so far and such the period should not exceed one month, in any case. 9. Secretary M a l is responsible for collection and despatch of all sorts of Chandas at local level. No other office bearer is authorized to make any collection even if it concerns his own department e. g. Ta h r i k-e-Jad i d , Waqf-e-Jad i d etc. He may collect ‘ Chanda ’ as a Mu has il for which he will obtain receipt book from the local Secretary M a l and should subsequently deposit all such collection with the Secretary M a l. He is not authorized to transfer any money directly. 10. After audit, used receipt books should be deposited with National Headquarter. Whereas daybooks and other ledgers should be kept in safe custody with in the local Jam a ‘at. HANDLING OF THE LOCAL COLLECTIONS 1. The record of local collection should be maintained on the pro-forma (daybook) provided by National Headquarters. Only Standard pro-forma as issued by National Headquarters should be used all over the country. No separate pro-forma should be used for different Chandas. All the book keeping should be done, according to the directions issued by National Headquarters. 2. Collection pro-forma should be prepared in accordance with the duplicate receipts by entering all the Chandas one by one. It is essential that entries in the pro-forma must be made in the serial order of the receipt book.